Ensemble Coordinator

Job Description

The SFJAZZ Ensemble Coordinator manages all aspects of the Education Department’s three primary ensemble programs: the High School All-Stars Orchestra and Combo, and the Monday Night Band. The Ensemble Coordinator schedules all auditions, rehearsals and performances, communicates regularly with ensemble directors and participants as well as parents of our high school musicians, and coordinates clinician visits throughout Bay Area high schools. Must be able to multi-task, be thoroughly organized, energetic, detailed and deadline driven. Excellent communication and computer skills needed; must be able to work independently and with limited input during flexible hours, including occasional evenings and weekends.

ESSENTIAL FUNCTIONS:

Coordinate the SFJAZZ High School All-Stars Program
  • Schedule and manage the audition process
  • Track enrollment and payment of participants
  • Manage the All-Stars rehearsal and performance calendar including booking all events
  • Organize and staff All-Stars performances as needed (both large and small ensembles)
  • Book guest clinicians and performers to work with the ensembles
  • Coordinate and oversee all program recording projects, including festival auditions, annual album recording sessions and double CD project
  • Maintain regular communication with program participants and parents
  • Track and report data and statistics for both ensembles
  • Work with the ensemble directors to support their administrative needs
  • Oversee and grow the auxiliary Mentorship and Alumni programs
  • Update and manage All-Stars’ web page and social media in conjunction with Marketing Dept
  • Manage Education sheet music library, including organization and assessment
  • Book photographers and videographers as needed for documentation and promotion
  • Oversee all other aspects of the program
Coordinate the Monday Night Band Program
  • Schedule and manage the audition process
  • Manage the MNB rehearsal and performance calendar including booking
  • final performance at the SFJAZZ Center
  • Staff MNB performances as needed
  • Communicate with program participants as needed
  • Track and report data on ensemble successes and statistics
  • Work with the ensemble director to support administrative needs
  • Update and manage web page and social media in conjunction with Marketing Dept
  • Oversee all other aspects of the program
Coordinate Summer Outreach Workshops for High School Students
  • Schedule, staff and promote the Summer Outreach Workshops
  • Hire clinicians, manage enrollment and coordinate catering for the workshops
  • Coordinate venue and equipment rental for off-site workshops
Other
  • Work with the Education Team in all Department planning and strategizing initiatives
  • Work with the Education Team in any relevant marketing and development initiatives
  • Additional duties and responsibilities may be changed or added as necessary

QUALIFICATIONS

  • A minimum of 1 year of administrative experience in a non-profit or educational institution
  • A Bachelor’s degree or equivalent work experience
  • Strong interest in arts administration, especially as it relates to jazz music
  • Ability to take initiative and work independently, as well as work collaboratively in a team environment
  • Excellent organizational skills and high level of attention to detail
  • Excellent oral and written communication skills
  • Experience communicating and working with teens and parents
  • Proficient skills in Microsoft Word, Excel and Google Docs
  • Experience with Tessitura a plus
  • Ability to read music a plus
  • A willingness and availability to work evenings and weekends as necessary
  • Ability to lift heavy instrumental equipment
  • Ability to provide own transportation to off-site venues

SALARY:

The salary will be based upon professional and academic experience.

Please send your resume, cover letter and salary requirements to jobs@sfjazz.org.

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

Education Administration Assistant

Job Description

Assist the Education Department with multiple tasks directly affecting day to day operations. Must be able to multi-task, be thoroughly organized, detailed and deadline driven. Excellent computer skills needed, must be able to work independently and with limited input.

ESSENTIAL FUNCTIONS:

  • Manage and track department invoices and check requests
  • Track teaching artist contracts
  • Take weekly meeting notes, following up on action items and calendaring as needed
  • Update Education contact lists regularly using Tessitura and Google Docs
  • Create class lists and track class registration and guest lists via Tessitura and Google Docs
  • Assist with mailings as needed
  • Assist with management of in-house Big Band repertoire library
  • Assist at Education events as needed
  • Answer all Education inquiries from the public via phone and email

QUALIFICATIONS

  • Excellent written and verbal communications skills
  • Excellent organizational and time management skills
  • Positive and helpful outlook
  • Strong knowledge of Microsoft Office
  •  
  • Experience using Tessitura (or commensurate knowledge of a similar database)
  • Ability to read music a plus but not necessary
  • Detail oriented
  • Ability to write a professional and clear email to a variety of clients

SALARY:

The salary will be based upon professional and academic experience.

Please send your resume, cover letter and salary requirements to jobs@sfjazz.org.

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

Labor News

Dear SFJAZZ Patron:

The purpose of this letter is to answer questions you may have about SFJAZZ asking for a National Labor Relations Board (NLRB) election.

SFJAZZ has a long, proud history of respecting workers’ rights. For over 30 years, we have worked with union — represented stagehands and technicians in venues throughout the Bay Area. We did this because the workers in those union venues had previously indicated their desire to have a union represent them.

Now that SFJAZZ has its own venue, we have asked the NLRB to conduct a secret ballot election among our four full-time and six part-time stagehands and technical employees to determine whether a majority of them wish to be represented by the union. We are committed to this democratic process, will be bound by its outcome, and will do everything we reasonably can to see that our employees get their day at the ballot box.

SFJAZZ urges IATSE Local 16 to show that it too respects our employees’ right of free choice by cooperating fully with SFJAZZ and the NLRB and by agreeing to an election at the earliest possible time.

If you have any further questions, contact Marshall Lamm at mlamm@sfjazz.org.

Thank you for your continued support.

Bannus Hudson
Chairman, Board of Trustees

BillCosby

Season 2 Education Events

Season 2 View

Season 2: 2013-14

Artistic Administrative Assistant

Job Description

The Artistic Administrative Assistant will report to the Artistic Administrator of the department. The primary purpose of this position is to handle day to day operations involving contracts, check requests, royalty payments, correspondence and any other duties of an administrative nature. This is a great opportunity for someone with exceptional administrative skill, a passion for music and a keen interest in learning this sector of the music industry.

ESSENTIAL FUNCTIONS:

  • Process all artists contracts for SFJAZZ presentations
  • Coordinate artist payments
  • Support Artistic Administrator in booking process and coordinating collection of artist materials and distribution to the marketing department
  • Function as liaison between the Artistic and Production Department; ensuring all show information and contracts flow effectively from Artistic to Production
  • Process royalty payments on a quarterly basis
  • Coordinate conference registrations, travel arrangements and memberships for the department
  • Assist Executive Artistic Director (phones, scheduling, correspondence, expense reports) and other online initiatives

This list of duties and responsibilities is not to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

STATUS AND SCOPE:

  • Excellent written and verbal communications skills
  • Excellent organizational and time management skills
  • Positive and helpful outlook
  • Strong computer skills (Word, Excel, Filemaker a plus, Macintosh a plus)
  • Ability to work independently
  • Detail oriented
  • Ability to write a professional correspondence to a variety of clients

QUALIFICATIONS

  • College degree required, nonprofit experience a plus , cultural arts background a plus.

SALARY:

The salary will be based upon professional and academic experience.

Please send your resume, cover letter and salary requirements to jobs@sfjazz.org.

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

The Great Bandleaders

5-class series
Wednesdays, March 5 - April 2, 7PM-8:30PM
Joe Henderson Lab
Non-Members: $25 per class; $125 full course
SFJAZZ Members: $20 per class; $100 full course
Cory Combs, Instructor


Throughout the history of jazz, bandleaders of true distinction have propelled the music forward, launching international followings and legions of passionate, dedicated listeners. Original voices like Jelly Roll Morton, Louis Armstrong, Duke Ellington, Count Basie, John Coltrane, Miles Davis and Thelonious Monk recorded countless albums and toured the world sharing their own version of jazz, full of musical originality and virtuosic explorations that continually pushed on musical expectations. Bandleaders not only created original improvisational and compositional styles, they often launched the careers of many incredible artists that started as sidemen and women, allowing for creativity to expand far beyond the original musical settings. In our spring Discover Jazz series, we celebrate the great bandleaders, learning why the history of jazz was largely defined by the brave musicians willing and ready to take risks, resist categorization, and push for continual growth as artists, composers, and performers.

Koret Discover Jazz Series is generously supported by

Spiritual Traditions in African American Music

4-class series
Tuesdays, February 4 - February 25, 2014 7PM-8:30PM
The Jazz Heritage Center of San Francisco
Non-Members: $25 per class; $100 full course
SFJAZZ Members: $20 per class; $80 full course
Linda Tillery, Instructor


Jazz history, live performance, classic audio and exciting video make Discover Jazz the most distinctive jazz appreciation course available for adults.

From the Negro Spiritual to modern-day Gospel music, Field Hollers and Ring Shouts to Coltrane’s A Love Supreme, African American music has explored and embraced myriad forms of spirituality. In this special series in honor of Black History Month, we will uncover centuries of history and musical innovation that highlight the spiritual traditions in our nation’s music. Taught by acclaimed vocalist and percussionist Linda Tillery and featuring live performances by several Bay Area musical treasures including saxophonist John Handy, this series takes place in the beautiful Lush Life Gallery at the Jazz Heritage Center of San Francisco, and celebrates incredible richness and diversity of the African American musical experience.

Koret Discover Jazz Series is generously supported by

Jazz & the International Stage

5-class series
Wednesdays, October 2 - October 30, 2013 7PM-8:30PM
Joe Henderson Lab (except Oct 23rd class will be in Robert N. Miner Auditorium)
Non-Members: $25 per class; $125 full course
SFJAZZ Members: $20 per class; $100 full course
Cory Combs, Instructor


Jazz history, live performance, classic audio and exciting video make Discover Jazz the most distinctive jazz appreciation course available for adults.

See how jazz has changed the musical landscape and take a close listen to international artists who have shaped the idiom far beyond what any of the earliest American innovators could have imagined. Special guests include clarinetist and saxophonist Anat Cohen, SFJAZZ Collective members Avishai Cohen, David Sánchez and Ed Simon, Emmy-winning flamenco artists Caminos Flamencos, and more!

Koret Discover Jazz Series is generously supported by