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Season 2: 2013-14

Artistic Administrative Assistant

Job Description

This is position provides administrative support to the entire Artistic Department. This position reports to the Artistic Producer and will work closely with the Associate Artistic Managers and Logistics Coordinator in performing the administrative functions required for the smooth execution of SFJAZZ presentations. This position will play a key role in establishing strong administrative foundation for the work of Artistic Department sorting out competing priorities.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Work as administrative assistant for the Artistic Department
  • Assist the Executive Artistic Director as needed and requested
  • Update and ensure all performances are entered in Artifax and “SFJAZZ Center Performance” Google Calendar
  • Update information in Artistic Booking Sheets and Season at a Glance Sheets on Google Drive
  • Advance Archival Recording Release forms for all performances and relay the information to Production accordingly
  • Process quarterly CA FTB withholding reports and payments
  • Process quarterly ASCAP & BMI royalty reports and payments
  • Process monthly credit card reports (Executive Artistic Director & Artistic Producer)
  • Maintain and update season performance/artist files
  • Maintain and update offsite venue booking calendar, liaise with venue contacts, and process venue contracts and payments
  • Work closely with Logistics Coordinator to book next season’s hotel allocation
  • Provide administrative support in all aspects of services provided to artists i.e. issue contracts and arrange payments and withholdings if applicable, check requests, artist guest list etc.
  • Assist as needed for current season’s hotel, air, ground transportation arrangements
  • Provide administrative support for the SFJAZZ Collective as needed i.e. maintain rehearsal schedule, residency and touring calendar including “SFJAZZ Collective” Google calendar, and contracts, payments and withholdings as needed
  • Perform special projects as needed

This list of duties and responsibilities is not to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

MINIMUM QUALIFICATIONS:

  • Strong organizational, written, and verbal skills
  • High level of interpersonal skills with demonstrated poise and diplomacy
  • Ability to take initiative, work independently and under pressure
  • Ability to prioritize, multi-task, and follow-through
  • Flexibility in dealing with changes and ambiguities
  • Exceptional attention to detail
  • Excellent work ethic with great attitude
  • Proficient in FileMaker Pro, Microsoft Office Suite, Internet Explorer
  • Minimum 2 - 3 years of administrative experience
  • Bachelor’s Degree preferred
  • Experience in the performing arts industry is a plus

WORKING CONDITIONS:

We offer a competitive salary based on qualifications, excellent benefits, and a dynamic, casual San Francisco office. Evening work is often required. The ability to speak business-level English and a California driver’s license are also required.

To be considered for this position, submit resume, cover letter, and at least one substantial writing sample that demonstrates the above skills to our website. Applications sent through other channels may not be considered. Please no phone calls.

SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

The Great Bandleaders

5-class series
Wednesdays, March 5 - April 2, 7PM-8:30PM
Joe Henderson Lab
Non-Members: $25 per class; $125 full course
SFJAZZ Members: $20 per class; $100 full course
Cory Combs, Instructor


Throughout the history of jazz, bandleaders of true distinction have propelled the music forward, launching international followings and legions of passionate, dedicated listeners. Original voices like Jelly Roll Morton, Louis Armstrong, Duke Ellington, Count Basie, John Coltrane, Miles Davis and Thelonious Monk recorded countless albums and toured the world sharing their own version of jazz, full of musical originality and virtuosic explorations that continually pushed on musical expectations. Bandleaders not only created original improvisational and compositional styles, they often launched the careers of many incredible artists that started as sidemen and women, allowing for creativity to expand far beyond the original musical settings. In our spring Discover Jazz series, we celebrate the great bandleaders, learning why the history of jazz was largely defined by the brave musicians willing and ready to take risks, resist categorization, and push for continual growth as artists, composers, and performers.

Koret Discover Jazz Series is generously supported by

Spiritual Traditions in African American Music

4-class series
Tuesdays, February 4 - February 25, 2014 7PM-8:30PM
The Jazz Heritage Center of San Francisco
Non-Members: $25 per class; $100 full course
SFJAZZ Members: $20 per class; $80 full course
Linda Tillery, Instructor


Jazz history, live performance, classic audio and exciting video make Discover Jazz the most distinctive jazz appreciation course available for adults.

From the Negro Spiritual to modern-day Gospel music, Field Hollers and Ring Shouts to Coltrane’s A Love Supreme, African American music has explored and embraced myriad forms of spirituality. In this special series in honor of Black History Month, we will uncover centuries of history and musical innovation that highlight the spiritual traditions in our nation’s music. Taught by acclaimed vocalist and percussionist Linda Tillery and featuring live performances by several Bay Area musical treasures including saxophonist John Handy, this series takes place in the beautiful Lush Life Gallery at the Jazz Heritage Center of San Francisco, and celebrates incredible richness and diversity of the African American musical experience.

Koret Discover Jazz Series is generously supported by

Jazz & the International Stage

5-class series
Wednesdays, October 2 - October 30, 2013 7PM-8:30PM
Joe Henderson Lab (except Oct 23rd class will be in Robert N. Miner Auditorium)
Non-Members: $25 per class; $125 full course
SFJAZZ Members: $20 per class; $100 full course
Cory Combs, Instructor


Jazz history, live performance, classic audio and exciting video make Discover Jazz the most distinctive jazz appreciation course available for adults.

See how jazz has changed the musical landscape and take a close listen to international artists who have shaped the idiom far beyond what any of the earliest American innovators could have imagined. Special guests include clarinetist and saxophonist Anat Cohen, SFJAZZ Collective members Avishai Cohen, David Sánchez and Ed Simon, Emmy-winning flamenco artists Caminos Flamencos, and more!

Koret Discover Jazz Series is generously supported by

SFMOMA On The Go

SFJAZZ is proud to partner with SFMOMA to bring some of the most innovative visual artists of our time to the new SFJAZZ Center. Featured talks are part of SFMOMA's bimonthly Live Project series, with live art, film screenings, and more that explore the art and ideas of contemporary artists featured in SFMOMA's dynamic exhibitions

Ticket Prices:
$10 general
$7 SFMOMA members, students, and seniors

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Season 2 Education Events

Season 2 Education Events

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