Artistic Associate Producer

Job Description

The Artistic Associate Producer will, under the leadership of Founder and Executive Artistic Director, Randall Kline, be one of a team responsible for the artistic planning, budgeting, managing and scheduling of all of the SFJAZZ concerts happening each fiscal year in both halls within the Center. The season includes the main season (September to June), The San Francisco Jazz Festival (11 days, mid-June), SFJAZZ Summer Sessions (July – August).

In January 2013, SFJAZZ opened the SFJAZZ Center, the first freestanding building in the United States designed specifically for jazz presentation and education. Recognized as an international leader in jazz creation, presentation and education, SFJAZZ explores the full spectrum of jazz, from the music’s origins in the African American community to its diverse present –day expressions around the world.

This position will be principally responsible for managing all aspects of the SFJAZZ Collective and assisting in the booking of close to 300 shows at the SFJAZZ Center.

The Associate Artistic Producer position reports to the Artistic Producer.


SFJAZZ Collective:

  • Develop and manage the Collective’s calendar, including the booking of tours, residency activities at the Center and all outreach for the group.
  • Manage and plan scope and schedule of tour with SFJAZZ Collective’s booking agent.
  • Manage and develop SFJAZZ Collective budgets.
  • Generate internal and external marketing, public relations, residency schedules, and interactions with other SFJAZZ departments such as marketing, development and education.; coordinate the SFJAZZ Collective’s activities while at SFJAZZ Center.
  • Manage music scores and music library.
  • Manage recording, production, sales and all legal issues associated with CD and digital production, distribution and music publishing.


  • Work with the artistic team in the planning, booking and contracting process for over 260 shows annually.
  • Research prospective artists; analyzing market data and making recommendations regarding viability and availability.
  • Prepare materials pertaining to bookings for marketing and development Departments; prepare show and season budgets; analyze results as requested.
  • Work with and coordinate with other departments on special events, receptions or salons, artist meet and greets, and etc.


  • Oversee the logistics surrounding each artist’s booking; coordinate with the Artist Manager on airlines, hotels and ground transportation.
  • Manage the visa process (when needed) of international artists.
  • Any other duties as assigned.


  • Bachelors Degree, ideally with an emphasis in art or music administration
  • Over 5-10 years of direct experience with one or more of the following: venue talent buyer, talent agency, recording industry, music publishing, or artist management company.
  • High-level jazz and music business contacts and knowledge of programming trends in the National and International musical community.
  • Ability to appropriately handle contracts and budget processes; strong awareness of how to maintain artist and/or artists’ management expectations balanced with the financial needs of SFJAZZ.
  • Project management; multi-tasking; problem solving abilities.
  • Detail oriented person with high level of accuracy and thoroughness; attention to detail coupled with thoughtfulness and grace.
  • Excellent verbal and written communication skills.
  • Ability to communicate effectively with a diverse array of constituents across multiple departments.
  • High level Computer skills including facility with databases and excel spreadsheets.


Working Conditions:
The work schedule varies from customary office hours to unpredictable hours, with the potential for long hours during critical periods. This job requires occasional work during evenings and weekends.

Will be based upon professional and academic experience.

To Apply:
Please send your resume, cover letter and salary requirements to the email address: Mention “Associate Artistic Producer” in the subject line. Resumes without salary requirements or sent to other email addresses may not be considered. Resumes will be accepted until the position is filled. No phone calls please.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

SFJAZZ Center: An Introduction

The story of the SFJAZZ Center

A short film by Ken Ellis that discusses the making and overall artistic vision of the SFJAZZ Center. The film includes behind-the-scenes footage of the Center being built, a brief historical look at San Francisco's vibrant jazz scene and a number of fascinating interviews featuring SFJAZZ Co-founder & Artistic Director Randall Kline, legendary jazz singer Mary Stallings, Resident Artistic Director John Santos, SFJAZZ Center architect Mark Cavagnero, Education Director Rebeca Mauleón & more!

The film was narrated by acclaimed actor Delroy Lindo. This video was first shown in the Robert N. Miner Auditorium during SFJAZZ Center's Grand Opening on January 21, 2013.

Recent Awards

Randall Kline, First Winner of Bruce Lundvall Visionary Award
Randall Kline, Patron of Culture, MOAD San Francisco
CENIC 2015 Innovations in Networking Award
Architect Annual Design Review Award - SFJAZZ Center
Architectural Record Pitch-Perfect Performance Space - SFJAZZ Center
Chicago Athenaeum Museum, Green Good Design Award - SFJAZZ Center
Chicago Athenaeum Museum, American Architecture Award - SFJAZZ Center
Int’l Design Awards First Prize in Architecture - SFJAZZ Center
United States Institute for Theatre Technology Merit Award - SFJAZZ Center
AIA San Francisco Excellence in Architecture Honor Award - SFJAZZ Center
6th Pro AV Spotlight Award Winner: Best Entertainment/ Arts AV Project: SFJAZZ Center
Winner, Bond category ( Cultural) for ARCHITECT magazine's 2014 Annual Design Review
Winner, 2013 Real Estate Deals Award - Public or Cultural from San Francisco Business Times
Auditoria Magazine Magnificent 7 - SFJAZZ Center

Jazz At The Center on KPOO 89.5FM · Mondays, 7-9am

From bebop giant Thelonious Monk, to modern guitarist John Abercrombie, to South African trumpeter Hugh Masekela, the new Jazz At The Center radio program on KPOO 89.5 FM, hosted by Tom Porter, covers quite a wide spectrum of jazz. Jazz At The Center also taps the resources of the new SFJAZZ Center, featuring interviews and live performances from today’s top artists. Airing every Monday, 7-9am, on San Francisco's endeared community radio station, Jazz At The Center provides a connection to the world of jazz.

ABOUT OUR DJ: Tom Porter grew up listening to classics such as "Stormy Weather" and "Blue Skies," played by his father on the family upright. Porter later discovered the virtues of free-format community radio through an apprenticeship at KGLT 91.9 FM in Montana. A champion of community radio, Tom crafts his shows in the moment, and always considers it a victory when a listener calls in and says, “I didn’t think I liked jazz, until I heard you play...”

ABOUT KPOO: KPOO is an independent, listener-sponsored, noncommercial radio station, whose ongoing mission has been to open the airwaves to the disenfranchised and underserved. KPOO Radio has always operated with a volunteer staff, ranging from students, musicians, community activists, actors, doctors, attorneys, young people, seniors, blind and disabled, record collectors, as well as broadcasters and engineers. In addition to broadcasting a wide variety of music not typically heard on commercial stations, KPOO focuses on topics of concern to minorities, women, LGBT, low income households, and youths.

Season 2 Staff Picks

Andrew Goodrich

Amy Woloszyn

Tina Leinenweber

Jeff Umetsu

TJ Gorton

Allison Blomerth

Randall Kline

Marshall Lamm

Rebeca Mauleón

Megan Mock

Bannus Hudson

Ross Eustis

Claire Phillips

Andrew Rumer

Ronnie Shapiro

Srinija Srinivasan

Greg Stern

Felice Swapp

Jen Utsey

Rick Warren

Mark Zitter



Facility Operations Manager

Job Description

The newly constructed SFJAZZ Center, a LEED Gold building, is a state-of-the art technology based music venue. SFJAZZ is seeking an experienced and dynamic Facility Operations Manager to continue the transition process from construction to full operation.

The Facility Operations Manager will lead all facility programing, projects and work delivery systems and provide facilities support to other departments and major events. The Facility Operations Manager is instrumental in ensuring the full technological function of the SFJAZZ Center's automated Building Management Systems (BMS) and articulating and implementing appropriate BIM/CAFM processes. The position will develop a rigorous LEED centered facility operations and maintenance plan as well as physical plant standard operational and maintenance procedures. As a key member of SFJAZZ’s operations team the position will lead the establishment of plant-wide policies and standard operation procedures including disaster preparedness, Illness/Injury Prevention Programing and event safety and security protocols. Working under the direction of the Director of Operations, the Facility Operations Manager will have the exciting opportunity to develop and scale the resources of a rapidly growing organization.

Essential Functions & Responsibilities:

  • Ensures full technological and mechanical function of the SFJAZZ Center physical plant. Develops strategic direction and programing for BIM/ CAFM processes and software. Ensures BMS and mechanical/electrical systems are fully functioning as per specifications. Continues to further develop and tune building systems performance.
  • Executes LEED centered O&M and service delivery systems including, work orders, preventive maintenance programing, capital projects, and management of craft building service providers including HVAC, sanitation, security pest control and fire/life safety services. Develops and implements standards and performance metrics for all building work and service contractor performance. Conducts efficiency studies and recommends procedures, practices and metrics to improve operational efficiency. Serves as lead liaison between SFJAZZ facilities and the various governmental code enforcement entities.
  • Executes the completion of post-construction elements, punch list items, and warranty correction work, taking the lead to resolve problematic systems corrections.
  • In coordination with Human Resources, Front of House Management, and Technical Services, establishes facilities standard operation training, policies and procedures including disaster preparedness and emergency response protocols, the development of an Illness, Injury Prevention Plan.
  • In conjunction with Director of Operations, generates and manages facilities operating budget. Tracks budget performance, discrepancies, forecasts performance issues such as unforeseen expenditures and cost avoidances, and responds proactively with corrective measures. Authorizes facilities expenditures and makes recommendations to Director of Operations for new expenditures and projects. In conjunction with Technical Services, manages facilities procurement and inventory control system.
  • Provides proactive leadership in establishing and maintaining environmental sustainability practices in compliance with LEED standards for the SFJAZZ physical plant. Actively maintains SFJAZZ Center LEED Gold certification and develops a “whole building” efficiency improvement plan and activities. Conducts and commissions building energy and utilities assessments as needed. Fully implements SFJAZZ Green Housekeeping Policy and SFJAZZ Waste Stream Policy.
  • ROther tasks and projects as assigned.

Knowledge, Skills and Abilities:

  • Advanced skills in facilities management including a strong background in building technology and developing LEED Centered O&M planning and programing. A minimum of five years experience in working in LEED certified public facilities in a facilities management capacity.
  • Education or experience equivalent to a bachelor’s degree in facilities management, construction management, engineering, architecture, or a related field. IFMA or similar facilities management certifications helpful. Experience directing facilities at performance arts venues or cultural institutions facilities preferred.
  • Three to five years of supervisory experience.
  • Advanced knowledge of facilities operations concepts, strategic planning, budget development and management, composing facilities policy and procedure and site plans. Ability to structure and execute complex projects and processes.
  • Resilient management skills, ability to operate in a developing, dynamic, multi-stakeholder environment. Demonstrates an understanding and application of management approaches for work direction, motivation, performance management, and disciplinary action. Skilled at relationship building and promotes a culture of teamwork, accountability and team results.
  • An understanding of and ability to communicate (both verbally and in writing) with a diverse staff and client base.
  • Ability to secure a California driver's license within 60 days of employ and clean driving record required.
  • Ability to lift 50 pounds and work without an elevator, ability to climb a ladder, ability to climb and troubleshoot building systems such as HVAC duct work. Able to respond 24/7 for building emergencies.


We offer a competitive salary based on qualifications, excellent benefits, and a dynamic, casual San Francisco office. Evening work is often required. The ability to write and speak business level English is crucial to this position.

Please send your resume and cover letter to Mention “Facility Operations Manager” in the subject line. Applications sent through other channels may not be considered. Please no phone calls.


Associate Administrative Assistant

Job Description

Assist with the artistic planning and booking process for presenting programs at the SFJAZZ Center: the main season (September – June), the San Francisco Jazz Festival (2 weeks in mid-June) and the Summer Sessions (July and August) Manage the SFJAZZ Collective, a resident and touring ensemble that composes, arranges and performs original music and the music of a modern jazz master.


  • Work in conjunction with the Executive Artistic Director and Artistic Administrator to complete booking of about 200 shows annually.
  • Manage season calendaring and booking process in Event Booking program.
  • Research artists and assess availability and viability for presenting at SFJAZZ
  • Prepare show budgets and offers
  • Work with department to meet marketing deadlines, providing full complement of marketing materials and hooks.
  • Assist with season budget projections and budget tracking
  • Understand requirements for international artists: taxes, visas, CWAs
  • Ancillary event coordination: pre-concert talks, special events; receptions and salons, artist meet-and-greets
  • Oversee season logistics planning, executed by Artist Liaison


  • Maintain band hold calendar, consult with Opus 3, holds 2 years out
  • Issue artist memos, contracts, calendars, payment statements and checks
  • Create and manage budget, with regular forecasts
  • Coordinate interdepartmental support of Collective: residency (devo, production, education), marketing materials and tour support (marketing), CD reporting (finance, marketing)
  • Engage support personnel: tour manager, music copyist, CD engineering
  • Presenter contact before tours (Me - residency, recording, Marshall - PR support, Paul - tour mgr advance)
  • Manage music scores and music library (deadlines, files)
  • Plan/execute SF residency (rehearsal venue, workshop sites, hotel, transportation, swag, welcome dinner, photo shoot, etc.)
  • Coordinate CD artistic production (selections, engineering schedule, rights, CD credit information)

Please send your resume, cover letter and salary requirements to Resumes without salary requirements will not be considered.

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

Digital Improvisation

Saturdays, October 5 - November 23, 11AM-1PM (8-week course)
SFJAZZ Center Digital Lab
SFJAZZ Members: $320 full course; Non-Members: $400 full course
Maximum 8 students
David White, Instructor

For intermediate-level musicians, this course weaves digital audio production concepts with creating music and improvising as a primary objective. We will explore these using Logic Pro 9, iMacs and MIDI keyboards as our tools.


Ensemble Coordinator

Job Description

The SFJAZZ Ensemble Coordinator manages all aspects of the Education Department’s three primary ensemble programs: the High School All-Stars Orchestra and Combo, and the Monday Night Band. The Ensemble Coordinator schedules all auditions, rehearsals and performances, communicates regularly with ensemble directors and participants as well as parents of our high school musicians, and coordinates clinician visits throughout Bay Area high schools. Must be able to multi-task, be thoroughly organized, energetic, detailed and deadline driven. Excellent communication and computer skills needed; must be able to work independently and with limited input during flexible hours, including occasional evenings and weekends.


Coordinate the SFJAZZ High School All-Stars Program
  • Schedule and manage the audition process
  • Track enrollment and payment of participants
  • Manage the All-Stars rehearsal and performance calendar including booking all events
  • Organize and staff All-Stars performances as needed (both large and small ensembles)
  • Book guest clinicians and performers to work with the ensembles
  • Coordinate and oversee all program recording projects, including festival auditions, annual album recording sessions and double CD project
  • Maintain regular communication with program participants and parents
  • Track and report data and statistics for both ensembles
  • Work with the ensemble directors to support their administrative needs
  • Oversee and grow the auxiliary Mentorship and Alumni programs
  • Update and manage All-Stars’ web page and social media in conjunction with Marketing Dept
  • Manage Education sheet music library, including organization and assessment
  • Book photographers and videographers as needed for documentation and promotion
  • Oversee all other aspects of the program
Coordinate the Monday Night Band Program
  • Schedule and manage the audition process
  • Manage the MNB rehearsal and performance calendar including booking
  • final performance at the SFJAZZ Center
  • Staff MNB performances as needed
  • Communicate with program participants as needed
  • Track and report data on ensemble successes and statistics
  • Work with the ensemble director to support administrative needs
  • Update and manage web page and social media in conjunction with Marketing Dept
  • Oversee all other aspects of the program
Coordinate Summer Outreach Workshops for High School Students
  • Schedule, staff and promote the Summer Outreach Workshops
  • Hire clinicians, manage enrollment and coordinate catering for the workshops
  • Coordinate venue and equipment rental for off-site workshops
  • Work with the Education Team in all Department planning and strategizing initiatives
  • Work with the Education Team in any relevant marketing and development initiatives
  • Additional duties and responsibilities may be changed or added as necessary


  • A minimum of 1 year of administrative experience in a non-profit or educational institution
  • A Bachelor’s degree or equivalent work experience
  • Strong interest in arts administration, especially as it relates to jazz music
  • Ability to take initiative and work independently, as well as work collaboratively in a team environment
  • Excellent organizational skills and high level of attention to detail
  • Excellent oral and written communication skills
  • Experience communicating and working with teens and parents
  • Proficient skills in Microsoft Word, Excel and Google Docs
  • Experience with Tessitura a plus
  • Ability to read music a plus
  • A willingness and availability to work evenings and weekends as necessary
  • Ability to lift heavy instrumental equipment
  • Ability to provide own transportation to off-site venues


The salary will be based upon professional and academic experience.

Please send your resume, cover letter and salary requirements to

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.

Education Administration Assistant

Job Description

Assist the Education Department with multiple tasks directly affecting day to day operations. Must be able to multi-task, be thoroughly organized, detailed and deadline driven. Excellent computer skills needed, must be able to work independently and with limited input.


  • Manage and track department invoices and check requests
  • Track teaching artist contracts
  • Take weekly meeting notes, following up on action items and calendaring as needed
  • Update Education contact lists regularly using Tessitura and Google Docs
  • Create class lists and track class registration and guest lists via Tessitura and Google Docs
  • Assist with mailings as needed
  • Assist with management of in-house Big Band repertoire library
  • Assist at Education events as needed
  • Answer all Education inquiries from the public via phone and email


  • Excellent written and verbal communications skills
  • Excellent organizational and time management skills
  • Positive and helpful outlook
  • Strong knowledge of Microsoft Office
  • Experience using Tessitura (or commensurate knowledge of a similar database)
  • Ability to read music a plus but not necessary
  • Detail oriented
  • Ability to write a professional and clear email to a variety of clients


The salary will be based upon professional and academic experience.

Please send your resume, cover letter and salary requirements to

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.