CONTROLLER

The Controller will be responsible for all aspects of SFJAZZ accounting operations. The Controller works  closely with the CFO and Associate Director of Finance to provide clear and accurate financial records, coordinate audits and maintain relationships and reporting with external partners and internal  constituencies.  

This is an ideal position for an Accounting Manager, Senior Accountant, or Asst./Junior Controller with  ambitions to take the next step professionally or a for-profit accounting professional looking to pivot to  the nonprofit sector.  

RESPONSIBILITIES 
Management of Accounting Operations - Responsible for all general ledger accounting processes  including: 

• Maintain chart of accounts and proper accounting records. 
• Ensure quality control over financial transactions and financial reporting.
• Responsible for and oversees all general ledger transactions. 
• Research technical accounting issues for compliance and CFO as needed.
• Oversee accounts payable, accounts receivable and payroll.
• Oversee accounting of, and support coordination for, all grant and programmatic reporting. • Record payroll in general journal.
• Prepare all month-end adjusting journal entries.
• Reconcile account balances with bank accounts (operations, receivables, escrows, and  donations).
• Prepare monthly asset and liability account reconciliations.
• Monitor compliance with document retention policies.
• Monitor/handle all issues involving credit cards including compliance with Payment Card  Industry Standards and merchant services.
• Oversee internal controls including continuously develop and document business processes and  accounting policies to maintain and strengthen internal controls.
• Publish and communicate GL transactions as requested by the CFO.
• Create, maintain, and improve accounting operations manual. 

Financial Reporting - Responsible for aiding the CFO in monthly, annual, and special reporting including: •

• Prepare monthly consolidated financial statements for CFO review. 
• Prepare/Oversee financial documentation for grant and endowment draws. • Prepare compliance reports for grants and related entities.
• Prepare information for annual audit and work directly with auditors to complete audit and 990  in a timely manner.
• Prepare monthly grant release schedule. 
• Additional ad hoc reports as requested. 

Cash/Asset Management - Responsible for monitoring cash needs, and maintaining external contacts  including:

• Reconcile and monitor daily cash receipts and petty cash accounts.
• Maintain employee credit card access, limits, reporting and documentation. 
• Manage multiple checking and savings accounts, assuring proper balances.
• Management and proper recording of capex/depreciation/amortization.
• Daily cash reporting to CFO. 

Payroll – Working closely with HR is responsible for all aspects of payroll accounting including:

• Review of bi-weekly payroll and approve processed payroll. 
• Record payroll in general journal.
• Ensure proper tax reporting and deposits.
• Ensure compliance with all payroll changes and regulations.
• Ensure the process, maintenance, and funding of 401k Accounts.
• Ensure proper and timely 401k plan compliance and year-end reporting. 

Accounts Payable - Oversee staff accountant and all aspects of accounts payable including:

• Ensure timely payments and proper recording/classifying/coding of payables.
• Work with department heads (approvers) as needed to verify accuracy of accounts payable vs  quotes and contracts. 
• Ensure proper internal controls for all disbursements including signatures, contracts, and other  supporting documentation. 

Tax & Compliance - Oversee staff accountant and responsible all aspects of tax reporting:

• Quarterly sales tax 
• Ensure timely and accurate submission of annual 1099’s.
• Ensure timely and accurate submission of annual 990’s.
• Manage and comply with other local, state, and federal government reporting requirements  and tax filings. 

OTHER DUTIES & RELATIONSHIPS 

• Maintain strong relationships with: 
  • External insurance brokers/companies. Complete annual audits/renewals, support any  claims including general liability insurance, auto, workers comp, D&O, builders and  business risk.
  • External payroll processor, 401k plan administrators, and benefits brokers/consultants.
  • Internal stakeholders.  

• Other duties as assigned by the CFO. 

QUALIFICATIONS & SKILLS

• Degree in accounting is required.
• 5-10 years progressive accounting experience.
• Working knowledge of US GAAP is essential.
• Experience in construction accounting is a plus.
• CPA preferred or 2 to 3 years of Public Accounting Experience
• Proficient and Efficient in Excel and Intacct. 
• Minimum of 1 year experience with payroll processing/review and 401k administration/reporting/testing.
• Demonstrated flexibility, self-motivation, attention to detail and organization, as well as proven  record of successfully managing multiple tasks and deadlines with minimal supervision.
• Collegial and collaborative work style who is amiable to others with a customer support and  service oriented professional demeanor.
• Nonprofit experience preferred but a desire to work for an arts non-profit organization is  paramount. 

SFJAZZ OFFERS 

• 100% employer-paid HMO for employees (dependent coverage, POS, dental/vision available)
• 4% employer match towards your 401(K) contributions 
• Generous paid leave benefits including Birthday’s off and floating holiday
• Flexible working arrangement including remote work for the right candidate • A collaborative Finance and Administration team
• An organization committed to social justice including pay equity
• Employee discounts on SFJAZZ performances 

TO APPLY
Please send your resume in .doc or .pdf format, along with a cover letter explaining your interest in SFJAZZ, and salary expectations to jobs [at] sfjazz [dot] org with "Controller" in the Subject line.  Resumes without all the requested information or sent to other email addresses may not be considered. Resumes will be accepted until the position is filled.  NO phone calls please.

Position: Controller 
Classification/Status: Exempt/Full-time 
Supervisor: Chief Financial Officer 
Direct Reports: Staff Accountant (add’l assistance if needed) 
Dotted-line Reporting: Associate Director of Finance and Administration
Date Prepared: July 2021