Digital Projects Assistant
SUMMARY
The Digital Projects Assistant will work closely with and report to SFJAZZ’s Digital Projects Manager to maintain and grow SFJAZZ’s digital platform. The role will support and refine inter-departmental workflows to ensure deadlines and deliverables are met for all digital projects and product lines. Duties will also extend into SFJAZZ’s media asset management system, radio programming, and music and content licensing. Success in this role requires clear and efficient communication, great attention to detail, and the ability to liaise between different departments, and quickly shift gears and priorities on a daily basis. In addition, this role will assist in the development of new digital products, distribution channels, and third-party partnerships, all to grow SFJAZZ’s digital audience globally. This role will start at 30 hours/week.
ABOUT SFJAZZ
SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 38-year-old non-profit organization now delivers distinguished programming and education services from the heart of the San Francisco arts district. The pre-pandemic budget for the organization was over $19 million; 60% derived from ticket sales. During the COVID-19 pandemic, SFJAZZ’s newly launched digital program has enlisted more and retained more than 5,000 new monthly and annual members from all 50 states and around the world.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee and refine inter-departmental workflows for SFJAZZ’s digital projects to ensure all deadlines and deliverables are met by key contributors in Production, Marketing, Development, Education and any additional departments, as needed.
- Translate new digital projects and assign tasks in SFJAZZ’s project management system.
- Oversee all digital content calendars, internal approvals of footage, and work with colleagues in the Artistic Department to ensure external approvals from artists, managers, and record labels.
- Collaborate with Production to ensure all digital products are staffed accordingly (e.g. video directors, video editors, audio engineers, stream technicians, chat moderators, etc).
- On a monthly basis, serve as the “SFJAZZ” chat moderator (text chat only) on SFJAZZ’s weekly live broadcast series. (Note: will require occasional evening work.)
- Take notes and identify action items in Weekly Digital meeting, as well as any other cross-departmental digital-related meetings, as needed.
- Assist in the weekly maintenance of SFJAZZ’s app suite (iOS, Android, Roku, Apple TV, Amazon Fire, etc.) to ensure all SFJAZZ digital offerings are listed correctly and mirror what’s available on SFJAZZ.org.
- Report weekly SFJAZZ app analytics to Analytics Manager, and support in the backend maintenance of app accounts.
- Assist Digital Project Manager in integrating editorial content into SFJAZZ’s digital products.
- Assist in acquiring and processing external product extensions (e.g. content shelves from third-party producers, as well as licensing SFJAZZ footage to third-party entities).
- Assist in music licensing efforts, such as tracking synchronization licenses from third party publishers and rights holders for SFJAZZ’s digital products.
- Other duties and responsibilities as assigned by Digital Projects Manager and Executive Artistic Director.
MINIMUM QUALIFICATIONS
- Strong organizational, written, and verbal skills
- Ability to prioritize, multi-task, and follow-through
- Flexibility in dealing with changes and ambiguities
- Exceptional attention to detail
- Experience with Asana a plus
- Minimum 1-2 years of experience, ideally in the performing arts industry
- Bachelor’s Degree preferred
- Love of jazz a strong plus
TO APPLY
Please send your resume in .doc or .pdf format, cover letter to jobs [at] sfjazz [dot] org with “Digital Projects Assistant” in the Subject line. Resumes will be accepted until the position is filled.
SFJAZZ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF. We particularly welcome those who bring the gifts of diversity to our organization. People of color, people who identify as LGBTQIA, and persons with disabilities are encouraged to apply
Job Title: Digital Projects Assistant
Department: Artistic
Reports to: Digital Projects Manager
Hours: 30 hours/week
FLSA: Non-Exempt
Prepared date: November 2021