Grants Manager

Grants Manager

Job Description

SFJAZZ – the San Francisco Jazz Organization – is the largest presenter of jazz programming on the West Coast. Over three decades, SFJAZZ has grown from a seasonal presenter to a year-round organization that is now responsible for the SFJAZZ Annual Season, the San Francisco Jazz Festival, SFJAZZ Summer Sessions, the SFJAZZ Collective resident and touring ensemble, the SFJAZZ All-Star High School Ensemble training program, and SFJAZZ Education Programs for youth and adults. In January 2013, SFJAZZ opened the SFJAZZ Center, the first freestanding building in the United States designed specifically for jazz presentation and education.

As a member of SFJAZZ’s Development team, the Grants Manager reports to and works with the Director of Development to develop a strategy to raise funds from foundations, corporations and government agencies. The Grants Manager will execute all aspects of the plan, including research and identification of prospects; cultivation and relationship management for the portfolio; proposal development and solicitation; and overseeing SFJAZZ’s fulfillment of all grants and awards. The Manager is also responsible for the promotion of institutional giving programs, income reconciliation, and budget management for institutional giving. The Grants Manager is a member of an eleven-person development team at SFJAZZ, works collegially with other staff across the organization, and will be instrumental in helping to shape an exciting new cultural landmark for the Bay Are and worldwide jazz communities.


  • Manage all aspects of the grants program, including identification, research, cultivation, and solicitation of granting institutions through meetings and written proposals to grant makers;
  • In consultation with the Development Director, develop a detailed, annual plan of revenues and expenditures for the institutional goal areas that links to overall fundraising goals;
  • Using the organization’s database, manage and track the grants cycle and solicitation calendar, the implementation of all grant and sponsorship contracts, and the success of all foundation and government fundraising campaigns;
  • Work with Finance Director, and others as needed to develop meaningful project budgets for grant submissions;
  • Manage all post-award grants management and stewardship, which includes working with departments across the organization to complete all grant obligations, program and events development, public recognition for funders, and the timely acknowledgment of and reporting on grants;
  • Prepare and distribute campaign progress reports to senior management, the development team, and fundraising volunteers;
  • Direct, track and report on a program of regular phone contact, meetings, and site visits to keep the Board and staff connected to institutional funders;
  • Develop and maintain up-to-date promotional materials for all institutional giving programs including organizational overview materials, brochures, newsletter articles, web copy, and other informational pieces;
  • Conduct reconciliation meetings as needed with the Database Coordinator and Finance Department to ensure the accurate booking and projection of institutional gifts for current and future fiscal years;
  • Participate in Development Department and Development Committee meetings;
  • Represent SFJAZZ in the concert halls and in the community.


  • Three to five years of development experience, with proven success in foundations and government fundraising and relations
  • Ability to conceive, plan, and execute an institutional giving program;
  • Excellent verbal and written communication skills, including previous grant writing experience;
  • Excellent organizational skills and high attention to detail;
  • Ability to manage multiple priorities, while meeting all deadlines;
  • Experience with working on computers and with computer programs Word, Excel, and gmail and databases; Tessitura experience highly desired;
  • Entrepreneurial and creative approach to fundraising;
  • Prior experience working in a performing arts organization highly desirable;
  • Knowledge and interest in jazz and related music is a plus.


We offer a competitive salary based on qualifications, excellent benefits, and a dynamic, casual San Francisco office. Evening work is often required. The ability to speak business-level English and a California driver’s license are also required.

To be considered for this position, submit resume and cover letter to

Please no phone calls.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.