Concert of Sacred Music

50th Anniversary of Duke Ellington's 'Concert of Sacred Music'

Thursday, Sept 17, 2015

Celebrating the 50th Anniversary of Duke Ellington's Concert of Sacred Music, which premiered at Grace Cathedral on Sept. 16, 1965. An all-star lineup performed Ellington's compositions in all-new arrangements by saxophonist Miguel Zenón, featuring Kurt Elling, Savion Glover, Queen Esther Marrow, Melissa Aldana, Sean Jones, The Oakland Interfaith Gospel Choir, Ben Goldberg, Edward Simon, Elena Pinderhughes and more!

Press & Photos

› DownBeat: SFJAZZ Pays Tribute to Landmark Ellington Concert
› KQED: From the Club to the Cathedral: Revisiting Duke Ellington’s Controversial ‘Sacred Concert’
› SF Weekly: SFJAZZ salutes 50th anniversary of Ellington’s ‘Sacred’ concert
› Sanctified By Jazz: Music at Grace Cathedral by Jesse Hamlin
› A Concert Of Sacred Music, 50 Years Later
› Photography Collection: Through The Years: SFJAZZ at Grace Cathedral
› Event Photos (by Ronald Davis)

Office Manager

Job Description

SFJAZZ is seeking an experienced full-time Office Manager. This position is responsible for providing venue scheduling and office management services in support of all SFJAZZ departments. The successful candidate will execute office support services in coordination with the Operations Team. This individual is a member of the management core, having accountability for office systems coordination and facilitation, organization-wide calendaring platform oversight and office systems productivity training. As a key member of the SFJAZZ team the Office Manager will provide critical operational infrastructure interface to the ongoing focus of creating a supportive and optimized work environment.

Reports to: Director of Operations
Department: Operations

About SFJAZZ: SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district. The budget for the 2015-16 Season is more than $14 million with about half coming from ticket revenues.

Essential Duties & Responsibilities:

  • Manages, maintains, and rolls out the organizational calendar in Artifax, SFJAZZ’ scheduling and management platform; contributing to design and overseeing adherence to established protocol.
  • Coordinates cross-functionally with all departments on organization-wide projects and events.
  • Maintains office services by organizing office operations and procedures; controlling correspondence; coordinating filing, storage and archival systems; facilitating office supply requirements; and monitoring administrative services functions.
  • Coordinates with Facilities Manager on office efficiency through the planning and implementation of office systems, layouts, and equipment procurement.
  • In coordination with IT, provides execution support for the maintenance and optimization of the AYAVA VOIP eco-system, as well as the partnership
  • Collects and maintains data on facility usage; produces organizational scheduling-layer reports for internal and external constituents.
  • Overall support to staff.
  • Any other duties as assigned.

Status & Scope:

  • Comfortable operating in a fast-paced, creative, entrepreneurial, technology-forward, not-for-profit cultural institution.
  • Ability to manage sizable workloads concurrently and prioritize tasks in a fast-paced work environment.
  • Outstanding interpersonal skills, including strong English verbal and written communication skills.
  • Work collaboratively and professionally within the Operations & Development team and the organization at large.
  • Curiosity and habit of learning and educating others on new uses of existing application platforms and technologies related to office systems and venue calendaring.
  • Ability to work as part of a team and collaborate with co-workers, vendors, and others as needed to perform assigned work duties.

Minimum Qualifications:

  • Artifax experience preferred
  • Minimum of five-years administration and/or office management experience, a bachelor’s degree in a related field of study, or an equivalent combination thereof
  • General knowledge of automated and manual office operations, including communication functions
  • Physically able to walk, stand, climb stair, and lift up to 30 pounds
  • Proficiency in the Microsoft and integrated cloud applications environment
  • Industry experience with event and/or venue management software a plus.

Working Conditions: The work schedule includes customary office hours plus potential for overtime hours during critical periods such as Festival weeks and special events. Position may require standing for long periods of time and the ability to lift up to 50+lbs.

Salary: Based upon professional and academic experience.

To Apply: To be considered, please send us your resume, cover letter and salary history to jobs@sfjazz.org. Include “Office Manager” in the subject line. Resumes will be accepted until position filled. Please no phone calls or faxes.

SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

Donor Services Assistant

Job Description

The Donor Services Assistant – Gift Entry reports to the Associate Director of Membership & Donor Services, and provides assistance to the full Development Department in making sure the Donor Services operation runs smoothly and meets growth goals outlined in organizational planning. While based in the SFJAZZ fundraising department, this position is also an excellent introduction to nonprofit finance and customer services principles.

Reports to: Associate Director, Membership & Donor Services
Department: Development

About SFJAZZ: SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district. The budget for the 2015-16 Season is more than $14 million with about half coming from ticket revenues.

Essential Duties & Responsibilities:

  • Enter data for all individual and institutional donations and other transaction-related correspondence.
  • Prepare acknowledgment letters for all donations, pledges, LOIs on a regulation basis as determined by the gift officers. Provide supporting information to senior management for personalized acknowledgment and donation-related correspondence.
  • Work with outside mail house to coordinate and complete large member card mailings.
  • Route all gifts and pledges received to department staff for proper coding, providing additional gift transmittal documents and background information if necessary.
  • Serve as daily liaison to Finance Department to ensure proper coding, prompt entry and reconciliation of gifts. Work with Development Information Manager on monthly reconciliation.
  • Track and follow-up on all employer matching gift requests.
  • Research new donation channels or tools to expand SFJAZZ’s giving opportunities, including online giving. Work with the Development team to properly implement new campaigns, appeals and opportunities.
  • Proactively update constituent/donor information to match SFJAZZ business conventions.
  • Provide front-line customer service, including intake of donor gift inquiries, processing customer service issues generated via web or store, and direct follow-up with donors.
  • Create and maintain confidential donor prospect records in hard copy and electronic formats.
  • Identify and/or coordinate resources (volunteers, inventory, etc.) for execution for department administrative projects.
  • Work collaboratively and professionally within the Development team and within the organization at large.
  • Any other duties as assigned.

Status & Scope:

  • Superior organizational and interpersonal skills; attention to detail and ability to work on a variety of projects simultaneously.
  • Ability to prioritize varied and time-sensitive projects; ability to work both independently and in a team environment.
  • Knowledge of MS Office; strong Word and Excel skills needed.
  • Hands-on experience with a database; Tessitura knowledge a plus.
  • Excellent verbal and written communication skills.
  • Strong customer service skills with the ability to communicate effectively with diverse array of constituents.
  • Ability to appropriately handle confidential and sensitive documents.
  • Professional demeanor; tact and diplomacy are imperative.
  • Position requires very occasional evening hours.

Minimum Qualifications: Bachelor’s Degree with one year of direct experience within a nonprofit development department OR two years of progressive job related experience as an Administrative Assistant or Executive Assistant.

Working Conditions: The work schedule includes customary office hours plus potential for overtime hours during critical periods such as Festival weeks and special events. The position requires as-need work during evenings and weekends. Position also requires standing for long periods of time and the ability to lift 50+lbs.

Salary: Hourly, and based upon professional and academic experience.

To Apply: To be considered, please send us: your resume, cover letter and salary history tojobs@sfjazz.org. Include “Donor Services Assistant” in the subject line. Resumes will be accepted until position filled. Please no phone calls or faxes.

SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

Associate Director, Development Events

Job Description

The Associate Director, Development Events is responsible for planning and producing all major SFJAZZ fundraising and stewardship events, including the annual Gala, Salons, Artist Dinners and other events essential to the organization’s fundraising goals. The Associate Director, Development Events will work closely with and manage the efforts of event committees, hosts and senior leadership, and will ensure a unified and comprehensive plan for all Development events. This position supervises the Events Associate.

Reports to: Director of Development
Department: Development

About SFJAZZ: SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district. The budget for the 2015-16 Season is more than $14 million with about half coming from ticket revenues.

Essential Duties & Responsibilities:

  • In consultation with Director of Development, design a comprehensive plan for Development events that achieves SFJAZZ fundraising and strategic goals.
  • Design engagement plans for event attendees, in collaboration with gift officers, integrating with individual giving, major gifts, corporate and membership annual plans.
  • Supervise and collaborate with the Events Coordinator in the creation of timelines, budgets, and procedures for all Development events.
  • Manage solicitation plans for major fundraising events, including overseeing event marketing and PR plans; Collaborate with gift officers in prospect cultivation and solicit donors for participation in events.
  • Work with the Corporate Partnerships Manager in the solicitation of sponsorship prospects; Lead in-kind sponsor solicitation for events.
  • Serve as liaison to partners, neighbors, and production and operations departments to optimize event logistics; Participate in regular production and operation meetings. Create and lead standing event meetings as needed.
  • In collaboration with Donor Services, manage all event-related mailing lists, invitations, and acknowledgements.
  • Develop agendas and track action items for event committee meetings, ensuring goals and objectives are completed successfully.
  • Lead event debriefs with executive leadership, senior management, and volunteers.
  • Staff events as necessary, including overseeing set-up, registration, and breakdown.
  • Work with Artistic Department on the scheduling and handling of artists in events.
  • Create Requests for proposals (RFPs) for potential vendors; Evaluate proposals and select vendors and partners.
  • With the Chief Executive Officer and Director of Development, design a timeline, plan, and goals for the exploratory phase of the creation of an SFJAZZ travel program.
  • Research, develop, and implement a model for auction activities in the Development Department’s annual fundraising plan.
  • Work collaboratively and professionally within the Development team and within the organization at large.
  • Any other duties as assigned by Director of Development.

Status & Scope:

  • Experience leading the production of large events with significant revenue goals.
  • Comfort in communicating effectively with diverse array of constituents, including demonstrated experience working with high-level volunteer committees.
  • Ability to think critically and creatively under pressure in public situations.
  • Detail-oriented person with a passion for accuracy and thoroughness.
  • Strong conceptual abilities; excellent verbal and written communication skills.
  • Professional demeanor and appearance.
  • Knowledge of and interest in jazz and related music.

Minimum Qualifications: Bachelor’s Degree with five years of direct experience within a nonprofit organization OR seven years of progressive job related experience in event production.

Working Conditions: The work schedule includes customary office hours plus potential for overtime hours during critical periods such as Festival weeks and special events. The position requires as-need work during evenings and weekends. Position also requires standing for long periods of time and the ability to lift 50+lbs.

Salary: Exempt, and based upon professional and academic experience.

To Apply: To be considered, please send us: your resume, cover letter and salary history tojobs@sfjazz.org. Include “Associate Director, Development Events” in the subject line. Resumes will be accepted until position filled. Please no phone calls or faxes.

SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

Chris Thile, solo

 
Chris Thile, solo

Friday, November 13, 7:30pm
at SFJAZZ Center, Miner Auditorium

Chris Thile
Greatest Living Mandolinist Series: Chris Thile  

Applications Specialist

Job Description

SFJAZZ is seeking an experienced full-time Applications Specialist. This position will provide a variety of IT-related services to all SFJAZZ departments. Areas of accountability include application and technical support, user training, equipment procurement and support of IT process development. Functions as one of two liaisons to IT-related vendors, collaborating to create and manage training programs, processes related to the selection and implementation of new technologies and engagements with outside organizations. As a key member of the SFJAZZ Team the Applications Specialist will provide critical bridge knowledge between the SFJAZZ Operational and IT environments.

Reports to: Director of Operations
Department: Operations

About SFJAZZ:SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district. The budget for the 2015-16 season is more that $14 million with about half coming from ticket revenues.

Responsibilities:

  • Serve as technical SME for operational software such as Tessitura, Artifax, advanced-networking applications, accounting software, and other applications to provide training, configuration, scheduled maintenance & updating, trouble-shooting and support
  • Knowledge of Structured Query Language, including the ability to generate customized SQL queries and reports across organization-wide application platforms (i.e., Tessitura, Artifax, etc.)
  • Define and manage the learning and development program for staff on basic and advanced applications skills to improve performance and efficiency in the technology environment
  • In coordination with SFJAZZ’s IT Service provider, analyze and plan hardware upgrades and changes to maximize budgets while focusing on high-quality, long-lasting upgrades
  • Support the expansion of outreach initiatives of SFJAZZ Artistic and Educational offerings, through the innovative use of technology, while optimizing budgetary impacts
  • In conjunction with the Facilities Operation Manager and the Technical Director, coordinate the integration of IT elements across the facilities and production environment.
  • Participate in the definition of, and support the fulfillment of the SFJAZZ/CENIC partnership through facilitating and documenting the systemic operationalization of advanced-networking technology protocols
  • Coordinate the management of SFJAZZ’s IT consulting vendors to ensure high levels of efficiency, productivity and security
  • In conjunction with SFJAZZ’s IT service provider, develop long-term technology strategic planning activities in alignment with SFJAZZ objectives and mission
  • In conjunction with SFJAZZ’s IT Service provider, coordinate and support the design and management of IT processes

Qualifications: Strong information technology skill set.

  • Ability to diagnose application platform issues. Proactive in problem solving. Ability to think ahead as well as specify and present pros/cons of various solutions.
  • Ability to manage sizable workloads concurrently and prioritize tasks in a fast-paced work environment.
  • Outstanding interpersonal skills, including strong English verbal and written communication skills.
  • Curiosity and habit of learning and educating others on new application platforms and technologies.
  • Ability to work as part of a team and collaborate with co-workers, vendors, and others as needed to perform assigned work duties.
  •  

    To Apply: To be considered, please send us: your resume, cover letter and salary history to: jobs@sfjazz.org. Include “Applications Specialist” in the subject line.

    SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

    Events Associate

    Job Description

    The Events Associate helps design, plan and execute over 30 fundraising and stewardship events essential to the organization’s fundraising goals, including the annual Gala, Salons, Artist Dinners, and a variety of Leaders Circle and membership events. This position is the primary liaison between the Development and Production/Operations departments as well as outside parties involved in special events, and is central to effective communication for the department. The Events Associate will gain an excellent understanding of how a major arts presenter effectively builds a donor base through special events.

    Reports to: Director of Development
    Department: Development

    About SFJAZZ: SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million dollar Center launched in 2013 and the 33-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district.

    Essential Functions:

    • Manage the coordination of timelines, logistics, and communications in the execution of 30+ Development events annually;
    • Serve as primary representative of the Development Department in weekly Production and Operations meetings; Keep the Development team up to date on key Production/Operations efforts, issues and initiatives;
    • Manage and assist in negotiating all Development reservations and listings in the organization’s event calendaring systems;
    • Identify and secure internal resources and assess potential conflicts in the planning of events, meetings, tours and other on-site donor activities;
    • Work events, manage volunteers and coordinate staff in the set-up, registration, breakdown and related aspects of events;
    • Assist in developing and managing event budgets, including tracking costs, processing invoices, and managing all department inventories;
    • Track event sales and RSVPs, including fielding questions from the public and generating sales and attendance reports;
    • Evaluate vendor proposals and select partners for events;
    • Create and maintain season Sponsor Trackers, working with gift officers in fulfilling benefits and ensuring successful recognition of donors at live events;
    • Assist the Director of Development in day-to-day management of the Development office, including meeting preparation, reimbursements, coordinating travel, etc.
    • Work collaboratively and professionally within the Development team and within the organization at large.
    • Any other duties as assigned.

    Status and Scope:

    • Detail-oriented person with a passion for accuracy and thoroughness.
    • Demonstrated experience in critical thinking under pressure in public situations.
    • Experienced in using Microsoft Word, Excel, and other Office applications.
    • Excellent verbal and written communication skills.
    • Ability to appropriately handle confidential and sensitive documents.
    • Comfort in communicating effectively with diverse array of constituents.
    • Professional demeanor and appearance.
    • Interest in jazz and jazz related music.

    Minimum Qualifications: Bachelor’s Degree with one year of direct experience within a nonprofit development department OR two years of progressive job related experience as an Administrative Assistant or Executive Assistant, as well as demonstrated experience in producing and managing events for a variety of stakeholders.

    Working Conditions: The work schedule includes customary office hours plus potential for overtime hours during critical periods such as Festival weeks and special events. The position requires as- need work during evenings and weekends. Position also requires standing for long periods of time and the ability to lift 50+lbs.

    Salary: Hourly, and based upon professional and academic experience.

    To Apply: To be considered, please send us: your resume, cover letter and salary history to: jobs@sfjazz.org. Include “Events Associate” in the subject line.

    SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.

    Production Administrator

    Job Description

    The Production Administrator supports the Production department as well as the stage crew with all administrative needs. The Production Administrator coordinates with other departments principally Artistic, Box Office and Marketing to assemble and disseminate needed information for shows and events.

    Reports to: Director of Production
    Department: Production

    About SFJAZZ: SFJAZZ is one of the world’s most popular and important presenters of jazz. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of Jazz. The $64 million dollar Center launched in 2013 and the 32-year-old non-profit organization now crafts distinguished Programming and Education services from the heart of the San Francisco arts district.

    Essential Duties & Responsibilities:

    • Invoice processing and coding for Production department
    • Credit card statement processing and coding for Production department
    • Assist Production Manager(s) with Eventbooking.com calendar and schedules
    • Supervise and oversee Artist Assistants, including establishing Artist Wing protocols
    • Create schedule sheets, production sheets and google docs for all SFJAZZ Artistic and Education events
    • Create crew production packets for all shows
    • Create dressing room assignments
    • Research and help maintain mailing lists
    • Record minutes at Production meetings and distribute
    • Manage petty cash for department
    • Archive and maintain organization of all paperwork relating to Artistic shows and departmental expenses

    Experience: Two-three years minimum experience in the entertainment field: artist relations, performing arts, theatre or related fields.

    Working Conditions: Open-office environment for administrative duties. Performance spaces: 700-seat auditorium, 100-seat performance lab. Small workshop areas for technical staff, including crew room for breaks and meetings. Erratic schedule, some evenings and weekends, extended hours during certain production weeks.

    Qualifications:

    • High School Diploma – minimum, some college a plus
    • Proficiency in multiple computer operating systems (Apple and Microsoft), including the following programs: Microsoft Excel, PowerPoint, Word

    To Apply: Please send resume and cover letter to jobs@sfjazz.org Resumes without all the requested information or sent to other email addresses may not be considered. Resumes will be accepted until the position is filled. No phone calls please.

    SFJAZZ is an equal opportunity employer and is seeking to create a diverse and harmonious workplace.